February 10, 2010

            The Mina Town Board met for a regular meeting on the above date with Supervisor Brumagin opening the meeting at 7:00 p.m. by leading with the Pledge of Allegiance to the flag.
The following members and guests were in attendance:

Present:            

Absent:            Scott Bensink………………….Councilman

Attended by:  Bruce Ahlquist and Amy Allen.

Minutes:            Supervisor Brumagin noted the date of the FLWF should be January 17, 2010.  Councilman Luce moved seconded by Councilman Cooper to accept the minutes of January 13, 2010 with the above change.    Motion carried unanimously.  

APPROVED:  Ayes 4                Brumagin, Cooper, Luce, Wilcox

                                Nays 0         

Comments from Those Present/and Citizens not present:  n/a

Old Business:

• Sewer District – Supervisor Brumagin will contact Catherine Young’s office in Albany for information and help. 
• Proposed Zoning – Discussion was held regarding the maps.  Supervisor Brumagin stated the maps have to go the County before they can be adopted.  Councilman Wilcox moved seconded by Dennis Cooper to adopt the Zoning Law with the changes.  Motion carried unanimously. 

APPROVED:  Ayes 4                Brumagin, Cooper, Luce, Wilcox,

                                Nays 0         

The effective date of the zoning law will be the date of filing with the Secretary of State.

Proposed building and zoning fees were presented.  Motion was made by Councilman Luce seconded by Councilman Cooper to accept the building and zoning fees as proposed. 

APPROVED:  Ayes 4                Brumagin, Cooper, Luce, Wilcox,

                                Nays 0         

Motion carried unanimously.

Correspondence:

Utica Mutual                       

Erie Insurance

Don McCord

Stephanie Simons-NYSERDA

Time Warner Cable

CC Department of Planning

Office of Real Property Services/2009 Annual Aid Certification

Frank Pratt

 NYSDEC

Reports:

• Highway/Cemetery:  Councilman Cooper stated Superintendent Scarem had put in the request for Hazen Road.
• Recreation:  Councilman Wilcox reported Phase II of the playground is underway.  They will wait for Phase III. The committee is looking at some form of fundraising event.
• Chamber of Commerce:  Bruce Ahlquist reported the Chamber of Commerce wants to install antique decorative lamp posts by the waterfront. They are asking the Town Board if they would consider making this part of the lighting district.  The Board will check with National Grid. 
• Town Justice:  Supervisor Brumagin handed out the 2008 audit and reviewed the 2009 audit for the Board.  A motion was made by Councilman Denis Cooper and seconded by Councilman David Wilcox to accept the findings of the 2008 Town of Mina Justice Court Audit and the 2009 Town of Mina Justice Court audit.  The vote was as follows:             
  Ayes 4                Brumagin, Cooper, Luce, Wilcox,
  Nays 0         
  The motion was carried unanimously. 

• Town Clerk/Tax Collector:  $866.00 was collected for the month of January 2010. She will pay the following:  $508.50 to the Town Supervisor as the town’s share; $264.60 was paid to NYS DEC for DECALS sales; $35.90 to the Chautauqua County Treasurer for dog licenses; $12.00 to NYS Ag & Markets for dog licenses and $45.00 for marriage licenses.  Tax collection has been going well.  She should have enough money collected to pay the town money by the end of the month. 
• Code Enforcement Officer:  Melanie Eddy’s January 2010 report stated she has issued one (1) permit.  She reported sending letters regarding “Rustic Ridge” signage and signs on snowmobile trails.
• Supervisor – Supervisor Brumagin handed out financial statements.  She also stated the Annual Report was due and was being worked on. 
• Trash removal - Councilman Wilcox reported meeting with Jones Carroll regarding refuse.  He presented three proposals Jones Carroll could provide for the Town.  Discussion was held.

At 8:20 pm Councilman Cooper moved seconded by Councilman Wilcox to

adjourn to Executive Session regarding personnel matters.  Motion carried.  At 8:25 pm

Councilman Cooper moved seconded by Councilman Wilcox to return to regular session.

Motion carried. 

Payment of Monthly Claims/Transfers:z

Payment of Monthly Claims/Transfers – The monthly claims were examined and Supervisor Brumagin moved seconded by Councilman Cooper to pay the monthly claims with the exception of the trash bill for further review.  Motion carried unanimously.

            APPROVED:   Ayes 4            Brumagin, Cooper, Luce, Wilcox,           

                                     Nays 0

            In the General Fund claim #28through #27 in the amount of $38,519.23 and in the Highway Fund, claim #9H through claim #8H in the amount of $6,670.09. 

Other Business:

Councilman Luce moved seconded by Councilman Wilcox to hire Melanie Eddy as the permanent Code Enforcement Officer contingent upon her accepting the position. The vote was as follows:
    Ayes 4                Brumagin, Cooper, Luce, Wilcox,

                                  Nays 0         

Motion carried unanimously. 

 As there was no further business to come before the Board, Supervisor

Brumagin adjourned the meeting at 10:20 pm. 

                                                Respectfully submitted,

                                                Joan R. Himelein, Town Clerk